> ## Documentation Index
> Fetch the complete documentation index at: https://docs.neoflo.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Glossary

> The terms used in Neoflo and in this guide, in one list.

| Term | Meaning |
| - | - |
| Acknowledge | Confirm that a flagged difference is correct. Three acknowledgments in a row teach Neoflo the correction. |
| AP Agent | The workspace role for people who process invoices. |
| Auto-applying | A memory Neoflo now applies on its own, after three acknowledgments. |
| Blanket PO | A PO that covers a run of purchases over time. Each invoice consumes part of its value. Series 52 and 54. |
| DPP | The taxable amount on an Indonesian Faktur Pajak. |
| ERP | The accounting system invoices post to. Here, SAP. |
| ERP Posting | The third stage, where you choose tax codes, simulate and post. |
| Extraction | The first stage, where Neoflo reads the invoice and you check what it read. |
| Faktur Pajak | The Indonesian tax invoice. Checked for Indonesian invoices only. |
| FP | Short for Faktur Pajak, as in **FP No.** and **FP Preview**. |
| GR | Goods receipt. Posted in SAP when goods or a service arrive. Some screens show it as GRN. |
| GST/VAT | Goods and services tax, or value-added tax. You choose a **GST/VAT Code** for each line at posting. |
| Learning | A memory whose streak hasn't yet reached three. |
| Manual Entry | On a 54 series invoice, the amount of the invoice you allocate to one PO line. |
| Matching | The second stage, where the invoice is compared with its PO, and with its GR or SES. |
| Memory | The corrections Neoflo has learned from your acknowledgments. See [How Neoflo learns from your corrections](https://docs.neoflo.ai/memory.md). |
| Neoflo Status | The Freshdesk field you set to send a ticket, and that Neoflo updates as it works. |
| Org Admin | A person who manages access for the whole organization. |
| PO | Purchase order. The order your company raised with the vendor. |
| PO balance | What's left on a PO after the invoices already posted against it. Checked for series 54. |
| PO series | The first two digits of a PO number. **51** is a standard non-trade PO. **52** is a blanket PO with service entry sheets. **53** is for asset purchases. **54** is a blanket PO without service entry sheets. |
| PPN | The VAT amount on an Indonesian Faktur Pajak. |
| Reprocess | Sends a rejected invoice through every check again, from the **Closed** tab. |
| Requester | The person at your company who raised the PO, and who posts or updates its GR or SES. |
| SES | Service entry sheet. The record of a service received, used in place of a GR. Series 52 invoices are matched against it. |
| Simulate | A preview of the accounting entries SAP will create, shown before you post. |
| Source ID | The Freshdesk ticket number shown on a dashboard row. |
| Straight-through processing (STP) | Posting an invoice that passes every check with no one reviewing it. Off at go-live. |
| Streak | How many times in a row a correction has been acknowledged. |
| Supporting document | A document on a ticket that Neoflo doesn't treat as an invoice. Listed under **Supporting docs**. |
| Three-way match | A check that the invoice, the PO and the GR agree. |
| Tolerance | The rounding difference Neoflo allows between the invoice and the GR, the SES or the amounts allocated to PO lines. |
| Two-way match | A check that the invoice agrees with the PO, with no receipt document. Used for series 54. |
| Variance | The difference between the invoice total and the GR total, the SES amount or the total allocated to PO lines. |
| WHT | Withholding tax. Deducted from the payment and paid to the tax authority instead of the vendor. |
| Workspace | Where a team works in Neoflo, such as **Non Trade AP PROD**. The Workspace Admin and AP Agent roles apply to one workspace. |
| Workspace Admin | The workspace role for an AP lead, who can change people's roles in that workspace. |


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