> ## Documentation Index
> Fetch the complete documentation index at: https://docs.neoflo.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Field reference

> What each field on Invoice Extraction and Bill Posting Details holds.

## Invoice Extraction

Fields marked **\*** on screen are required. You can't confirm the extraction while one is empty.

| Field | Required | What it holds |
| - | - | - |
| **PO Number** | Yes, unless **GR/SES Number** holds an SES number | The purchase order the invoice bills. Starts with 51, 52, 53 or 54. For a 52 series invoice, Neoflo can find it from the SES. |
| **GR/SES Number** | No | For a 52 series invoice, the service entry sheet to match against. For 51 and 53, a goods receipt, only if you need one in particular. Empty for 54. |
| **Company Name** | Yes | Your entity: the company being billed. |
| **Vendor Legal Entity** | Yes | The vendor's registered name, as it appears on the invoice. |
| **Invoice Date** | Yes | The date the vendor issued the invoice. |
| **Invoice Number** | Yes | The vendor's reference for this invoice. |
| **Currency** | Yes | The currency the invoice is billed in. It must match the PO. |
| **Total Amount before GST/VAT** | Yes | The subtotal, before tax. |
| **GST/VAT Amount** | No | The tax charged on the invoice. |
| **Total Amount after GST/VAT** | Yes | The total, including tax. |
| **WHT** | No | Withholding tax: held back from the payment and paid to the tax authority. |
| **Net Amount after WHT** | No | What the vendor is actually paid, after withholding tax. |
| **Description** | No | A short description of what the invoice is for. |

## Bill Posting Details

Gray fields are locked. You can change white fields before you post.

| Field | Required | What it holds |
| - | - | - |
| **PO Number** | Yes | The purchase order, carried from extraction. |
| **Amount before GST/VAT** | Yes | The invoice subtotal, carried from extraction. |
| **Total amount after GST/VAT** | Yes | The invoice total, carried from extraction. |
| **Reference** | Yes | The vendor's invoice number, shortened to fit SAP's reference field. |
| **Text** | No | The line text sent to SAP. |
| **Ref Key (head) 1** and **Ref Key (head) 2** | No | Reference keys on the SAP document. |
| **Assignment** | No | SAP's assignment field. Sometimes filled with the PO number. |
| **Doc Header** | No | The header text of the SAP document. For an Indonesian invoice, it holds the Faktur Pajak number. |
| **Ref Key 2** | No | Filled with the Freshdesk ticket number. |
| **Variance** | No | The difference between the invoice and the GR, which SAP reverses. |
| **GST/VAT Code** | Yes | The VAT or GST code, chosen for each line. |
| **WHT Tax Code** | No | The withholding tax code for each line, if the vendor is subject to WHT. |


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